Vacancy – Administration Clerk

Major Allanson’s Medals
March 20, 2019

Vacancy – Administration Clerk

JOB DESCRIPTION

Position: Admin Clerk

Organisation: The Gurkha Museum Trust

Location: Peninsula Barracks, Winchester, SO23 8TS

Salary: £18,000 p.a.

Details: Full Time 37 Hours per week

The Gurkha Museum is a memorial to all Gurkha units that have served the British Crown for the past 200 years. It currently represents the four Gurkha regiments, the Gurkha Staff and Personnel Support Company and the Band of the Brigade of Gurkhas serving in The British Army. Amongst Britain’s military museums it is unique as it tells the story of a soldier who is not a citizen of the United Kingdom and whose country, Nepal, has never formed part of Britain’s late Empire or the Commonwealth. The Museum records the history of Gurkhas from the Anglo-Nepal Wars 1814-16, when Gurkhas were first recruited into the service of the British Crown, to current operations as well as their culture and religion in Nepal.

The Museum is an Accredited Museum and is located in Peninsula Barracks, Winchester in Hampshire along with five other military museums. It is open throughout the year and receives about 14,000 visitors annually. In addition to the permanent exhibition and making provision for research, the Museum routinely holds temporary exhibitions and lectures. The Museum arranges many visits throughout the year with Gurkha military units and Nepalese community organisations and works closely with Headquarters Brigade of Gurkhas, the Gurkha Brigade Association and the Gurkha Welfare Trust. There is a staff of nine (including this post) which includes three retired Gurkhas.

The role will require flexibility by the post holder to ensure effective delivery of services by the Museum. Therefore, Out of Hours work during weekdays and work at weekends may be required if operational need arises.

Primary Tasks

Assist with the day to day administration of the Museum which will amongst other duties involve the following:

Manning main Museum telephone point and directing accordingly.

Maintaining the Museum’s filing system and diary.

To assist with organising group visits to the Museum including unit visits from the Brigade of Gurkhas and the wider British Army and from Nepalese Community Groups.

Assist with bookings, payments and running of lectures, lunches and other events held at the Museum.

To maintain duty and leave rotas for all staff.

To deal with the daily receipt and despatch of mail and to deal with the maintenance of stationery for use in the Museum.

Maintenance of the petty cash balance and account and to liaise with the Museum Accountant over such matters.

Provide admin support for any current or future fundraising initiatives.

Secondary tasks

Assist other members of staff at times of high workload or staff shortage in connection with the shop, reception, education and events.

Essential Skills

Proven experience in an administrative role.

Good communication skills with the public and military personnel whether face to face or on the telephone.

Candidates must be able to work to deadlines.

Must be proactive and able to work without supervision.

Must have excellent interpersonal skills and be able to operate as part of a team.

The candidate must have sound and accurate ITC skills including word processing, spreadsheets, data input and report generation.

Must show excellent organisational abilities.

Desirable Skills

Ability to speak Nepali and Hindi.

Holding a current UK driving licence.

Before any appointment is confirmed the Candidate must provide a clear DBS check and satisfactory Passport and Visa requirements

Applications in writing or by e-mail by 3 May 2019. For more information and a job description please contact the Director on 01962 842832 or director@thegurkhamuseum.co.uk.

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